1. The organization code for the AJJBWF is in conjunction with the AJJBWF constitution/Statutes/bye laws, and the competition rules of the AJJBWF. It will be the binding document for the holding of Ju-Jitsu as well as Belt wrestling Championships in Asia jointly or separately. This organizing code is binding for all competitions held under the responsibility and the auspices of the AJJBWF.
2. The Management of AJJBWF shall plan a series of Continental, regional or International level championships to be held in Asia on an annual or bi-annual basis. It shall then allocate the organization of such Championships to the respective affiliates or appointed committee or any third party(event manager etc.).
3. The organizing committee or the appointed affiliates of the AJJBWF will be responsible to the management of AJJBWF for the proper holding of Ju-Jitsu & belt wrestling Championships in Asia. The AJJBWF Board will have the final jurisdiction over all such championships in Asia.
4. When organizing championships, the organizing committee will produce a proposal concerning the organization of the championships to the management of AJJBWF through the head office of AJJBWF three month prior to the date of the championships.
5. The holding of Asian championships or Asian Games or Asian Indoor Martial Arts Games, Asian Beach games or Asian Winter Games or Asian Youth Games and the work of the referees will be supervised by the AJJBWF Director referee and sports Director (about organization) and the Technical Committee (about technical matters), or, other person(s) appointed by the President of AJJBWF.
6. The official AJJBWF competition rules must be applied to and observed at all AJJBWF competitions. Contest rules at Continental Level Competitions can only be modified after the approval of the AJJBWF Executive Board.
7. Affiliates of the AJJBWF may apply to hold championships under the auspices of the AJJBWF. The application must be made in writing with the commitment to adhere to the organization code of AJJBWF.
8. It is the onus of the organizing body to ensure that all the organizing codes, rules and regulations of the AJJBWF are appropriately adhered to. The AJJBWF may take the required corrective actions on the organizing committee should it violate any rules, regulations, organization codes, and requirements laid down by the AJJBWF.
ROLE OF THE AJJBWF
9. The Technical Committee, the General Secretariat or person (s) appointed by the AJJBWF Executive Board or by President shall serve as advisers to organizing committees or affiliates for Asian championships or other events under the umbrella of AJJWBF.
10. The Executive Board of the AJJBWF shall have jurisdiction over all matters pertaining to championships at the Asian level.
Obligations to be undertaken by the Organizing Federation
11. The National Federation or affiliates or event manager appointed by AJJBWF whatever is the case may be, staging an Continental Championships or any other international event or regional event under the décor of AJJBWF must acts on the directions of the AJJBWF and shall be fully responsible for the proper preparation. It shall guarantee all necessary material and personnel conditions. The National Federation or organizing committee shall take all necessary actions to ensure insurance coverage against civil liability for the duration of the Championship or proposed event.
12. The National Federation or organizing committee shall also provide the necessary facilities to carry out AJJBWF’s Congress/General Assembly and other meetings of Board of Directors as well as AJJBWF’s technical & other Committees/Commissions.
13. The Organizing Federation must verify the actual possibility, via the responsible authority of the host country, that the AJJBWF Officials, the Officials of the National Federations, and the Competitors wishing to take part in the Championships will be given permission to enter its territory. The entry visas shall be valid for 30 days and be available 30 days before the date of the beginning of the Championships. The Federations must abide by the consular date limits. It is however, if concerned organization failed in due to their slackness, the board of AJJBWF may take appropriate action against such organization and may suspend it or impose penalty or both.
14. The Organizing National Federation shall fulfill the financial obligations mentioned herein below as well as asked by the AJJBWF.
1. The return Air Ticket for President (Business class) with accommodation in 5 stars or above hotel.
2. The return Air ticket for the board members at least 20 (to be decided by the head office or President) with economy class and accommodation with 4 star hotels.
3. The return Air tickets (economy class) for the technical delegates (Director Sports & referee of both sports) with accommodation in 4 star hotels as and when required to visit the organizing country.
4. Free Accommodation to the designated referees (to be nominated by head office).
5. Provided for the duration of the event dedicated cars for:
a) One car for the AJJBWF’s President along with one dedicated usher/ liaison officer.
b) One car shared between the AJJBWF General Secretary and AJJBWF Treasurer.
c) One car shared between the AJJBWF Technical Directors.
d) One car shared between the AJJBWF Vice-Presidents.
6.Minibuses or buses for:
i) The AJJBWF chairman/chairperson Commission/Committees (minibus)
ii) The Referees conducting the Championships (bus(es))
iii) The AJJBWF Commission Members and other Officials designated by the AJJBWF B.D (bus).
7. Buses for all participating teams & their officials.
• Information booklet and reception office: During the Championships – at least from the date of arrival of the first delegation up to, and including the day that follows the last contest of the Championship, the Organizer must set up for all participants a central office which shall be situated, in case of accommodation being provided at several hotels, at the contest site. This office shall provide all delegations with the information’s needed for the stay and the participation in the Championships. The name of the person speaking English must also be given to liaise with all delegations. A representative should be present at the meeting point of the airport to welcome all delegations/officials and provide information’s regarding further transportation. The address and telephone number of the information and reception office shall be communicated to the National federations and the Officials at least twenty days prior to the Championship. The office should be open, if necessary, round-the-clock (24 hrs) at least on the days of the arrival of the delegations.
• Training: The Organizer of the Championship shall provide training conditions for all delegations, as far as possible, and if required. Training hours should be coordinated with the delegations and included in a training timetable.
• Anthems and Flags: The Organizer of the Championship must ensure that the heads of the delegations provide their countries’ national anthem (short version) and national flags, size: 1,20 m x 1,80 m. If the Organizers provide the Anthems and Flags the heads of the delegations must assure themselves of the accordance with their country of origin.
• Insurance and civil liability: National Federations are responsible for their competitors (non pregnancy and gender control are placed under the responsibility of the National Federations) and must assume all responsibility for accident and health insurance as well as the civil liabilities for their competitors and officials, including the nominated referees, during the Asian Championships or other events under AJJBWF.
• Control Card – Pass: All National Federations will receive Control Card – Pass on arrival at the designated hotel. The National Federations are asked to bring a recent two photograph to put into the Card and fill in the Card - well legibly, in capital letters or type written: This Card filled, stamped and signed must be presented by the representatives of the National Federations during the “control of registration by nation”, where the Card is checked, stamped and signed by the Organizer. The Control Card-Pass will be placed by the Organizer in a plastic bag with a hanger for easy handling. During the official weigh-in each competitor has to submit his/her Control Card - Pass, as well as his/her identity document(passport or identity card), where the weigh-in officials are checking the athlete weigh and Nationality, stamp with AJJBWF stamp and sign. The Control Card - Pass is valid for the whole duration of the Championships and represents the personal identity document of the competitor for all necessary controls. Similar but different colored Control Card – Pass will be issued for Coaches, Doctors, Referees and Officials.
• Nationality: The Nationality of the competitors shall be verified by the weigh-in officers appointed by the AJJBWF Technical Committee or the head office. The evidence of Nationality shall be through a presentation of a passport issued by the country for which the competitor wishes to compete.
In the following cases:
(I) where the competitions are being held in a country in which the residents do not hold passports, while staying in that country;
(II) where there is a possible problem of a “joint citizenship
(III) An acceptable substitute for the passport will be a letter or a certificate from the competitor’s National Olympic Committee or from the National Sports Authority, confirming the competitor’s residence in that country and the Nationality. If a competitor has a multiple citizenship, he/she can compete for only one country. In a case when a competitor changes his/her citizenship, he/she shall be excluded from participation in Championships until the matter is settled and in any case at least for 3 years. If the two National Federations concerned agree, they may request the Asian Ju-Jitsu & Belt Wrestling Federation to shorten the period of three years, even to cancel the duration. The competitor himself must come to the control. During the control, the name, the age, the sex, the weight category for which the competitor had been entered, shall be verified.
• The organizing committee or event manager whatever is the case maybe, for Asian level championships shall ensure that the required administrative, logistic and personnel support for the smooth operation of the competition are available.
• The organizing committee shall provide a detailed program containing all dates, activities and locations that are relevant to the championship. The program must be coordinated with the management of the AJJBWF at least 3 months before the date of the championship. It shall be sent to all participating affiliates at least 1 month before the championship.
• The competition hall shall be of a representative character and be sufficiently large to hold the require competition area and the expected number of spectators (based on recommendation by the management of the AJJBWF). It should be able to support optimum audio-visual aids. There shall be sufficient reserved seats for the VIP guest and members of the AJJBWF management.
• Anti-doping and Gender control: The Organizing National Federation or organizing committee shall take all necessary measures for carrying out the anti-doping control and for ensuring that the samples are analyzed at an internationally authorized laboratory recognized by the WADA. The control must be done according to the AJJBWF ANTI-DOPING CODE.
A gender control will be done on the female competitors nominated to undergo the anti-doping control. They will be exempted of the Gender control if they present a certificate issued by an official institution or an authorized organization confirming the gender.
National Federations are responsible to cover all the expenses related to the anti-doping control and gender control for their participants
25. Weigh-in:
In all AJJBWF events or other events held under AJJBWF auspices, separate rooms for men and women must be available for the unofficial and official weigh-in. Control of the weigh-in shall be the responsibility of JAJJBWF Sport Director and AJJBWF Referee Director of the respective sports. The Organizing Committee of the Championships shall make available a minimum of six (among them 3 women) officials on each day of the weigh-in to assist members of the Sports Commission and of the Referee Commission. To protect the privacy of athletes, officials supervising the scales shall be of the same sex as the athletes. Official weigh-in for each category shall take place on the afternoon of the preceding day to the day the competition in that category is programmed. Official weigh-in control period shall be of two - hour duration, according to the official time scheduled program. Competitors shall be allowed to check their weight on the official weigh-in scales during two hour before the official weigh-in commences. There is no limit to the number of times each athlete may check his/hers weight during unofficial weigh-in. Each competitor shall bring to the weigh-in his Control Card – Pass and his/hers Passport and shall present them to the Weigh-in Officials, who will verify identity and Nationality of the competitor. The competitor shall weigh-in wearing only light gymnastic underclothing (naked athletes are not allowed), under the supervision of a Weigh-in Official, to ensure he/she reaches the minimum weight limit of the weight category in which he/she is entered. The Weigh-in Officials shall note and record on the weigh-in list the athlete’s weight in kilograms (accurate to one decimal point of kilogram).The athlete must sign the weigh-in list in order to recognize his/hers weight. No tolerance shall be allowed either above or below the weight category. Only one (1) weight control shall be permitted to each competitor during the official weigh-in period. Should a competitor fail to appear for the weigh-in during the official weigh-in period, or fail to comply with the directions of Weigh-in Officials, or fail to comply with the requirements of these codes, the word “FAIL” should be noted beside his/hers name on the official weigh-in list. The notation shall be signed by the Weigh-in Official in charge and a member of his/hers delegation. The athlete shall be excluded from the competition. Should a competitor weigh either above or below the prescribed limits of the category in which he is entered; the exact weight shall be recorded in the normal manner, the weight shall be circled and signed by the Weigh-in Official and by the athletes. The athlete shall be excluded from the competition.
26. Ju-Jitsu gis/Belt Wrestling Uniform Control:
The competitors and their Ju-Jitsu gis shall be checked and must be in accordance to the JJIF & AJJBWF requirements and Referee Rules (Ju-Jitsu uniform and Hygiene) prior to each contest. Whereas, the uniform in blue and green for belt wrestling be in accordance with the approved size by the IBWA.
The back identification worn by the competitors must be stitched 3-5 cm under the collar of the jacket on the back of the gis for JJ as well as BW uniforms and shall be made from white cloth and meet the following:
i. Dimensions: 30 cm x 40 cm maximum.
ii. Name of the event: Figures max. 7 cm spread on 30 cm length (two lines).
iii. Abbreviation of the name of the country: Figures max. 11 cm.
iv. Name of the athlete: Figures max. 7 cm spread on 30 cm length (optional).
v. Advertisement or publicity: Figures max. 7 cm spread on 30 cm length.
National Federations have to make sure that publicities placed on the JJ gis or BW uniforms are in conformity with the rules of AJJBWF as defined in the rules. Non conforming gis or uniforms will not be permitted. Acceptable markings on the ju-jitsu gis or on Belt wrestling uniform are as follows:
a) On each shoulder either the same advertising or the national colors (25 cm x 5 cm). AJJBWF Official suppliers are authorized to place AJJBWF Logo above their trade mark logo.
b) National emblem (on left breast of jacket), maximum size 100 cm².
c) One manufacturer’s trademark (on bottom, left side of the jacket), max. size 20 cm².
d) One manufacturer’s trademark at one end of the belt, maximum size 20 cm².
27. Draws:
Draw is held by Computer with the use of the AJJBWF authorized software, or manually. Drawing procedures for all AJJBWF events are under the control of the AJJBWF Sport and Referee Directors. The draw for the positions on the contest lists must be held on the day prior to the first competition (place and time specified in the program).Maximum two delegates per National Federation may attend the draw. The materials required for the draw shall be provided by the Organizer. Immediately after draw has been finalized, the results shall be distributed (two sets) to the National Federation representatives by the Organizer as well as to the Board of Directors of AJJBWF.
Drawing principles are as follows:
a) The four (4) athletes leading their category in the AJJBWF Continental Ranking List are placed in positions 1, 2, 3 and 4 of the contest list in order to prevent them from competing against each other in the beginning.
b) The remaining numbers (corresponding to the quantity of competitors entered in the category) are put in two containers, A-containing odd numbers and B-containing even numbers. Drawing is processed by taking numbers alternatively from A & B containers (i.e. A and then B, again A and then B and so on).
c) In the case of two participants per country they must be placed in two deferent groups.
29. Requirements for Competition Area
Each competition area shall be 12m X 12m (standard area) and shall be covered by AJJBWF approved tatamis, Mats generally green with red safety area, or yellow with blue safety area.
The competition area shall be divided into: The Contest Area (8m X 8m) and the surrounding Safety Area of 2m width. The distance between two competition areas must be 2m min. A free zone, a minimum of 50 cm must be maintained around the competition area.
The Tatami for JJ event generally measuring one meter by two meter, made of pressed straw or, more fre- quently, from pressed foam. They must be firm under foot and have the property of absorbing shock during Ukemi” and must not be slippery nor too rough. These elements making up the surface for the competition must be aligned with space in between be smooth on surface and fixed in such a way that they will not be displaced.
The platform is optional and must be made of slid wood, while still having a certain resilience measuring approximately 18 meters on the side without ever going beyond 50 cm in height. Where two or more adjoining competition areas are used, a common safety area of minimum of 3 m is permitted
Each competition area shall be equipped with two electronic scoreboards set up in the non-adjacent angles of the competition area, stopwatches, gongs, etc. which shall be provided by the Organizer in accordance with the Refereeing Rules.
The Organizer shall provide tables for at least ten people per competition areas (among them members of the Sports and Refereeing Commissions of the AJJBWF).The officials at the table must be able to work independently of the other facilities. In addition to the tables for the competition areas there shall be a central table for the Jury (in charge of administration and discipline) and other appointed representatives, which shall be equipped with a microphone for central announcements.
There shall be two (2) tables for the doctors
Facilities should be available at the competition venue for a proper anti-doping control (separated for men and women) and gender control.
There must be warming up areas of minimum 200 square meters « attached » to the competition site or with the competition hall.
There must be a stand-by area for the competitors controlled (athlete identification and ju-jitsu gis control) as close as possible of the contest mats. This stand-by area should allow the competitors to watch and observe the contest before they have to go on the mat to compete.
In this stand-by area, must be 1-2 booths allowing the competitors to change their ju-jitsu gi when they are requested to do so by the referees during the contests.
There must be dressing rooms capable of being locked, a first-aid room, massage benches, recreation rooms for the AJJBWF B.D, the members of the any Commissions, the referees, a working room for the press, and lunchrooms.
Wireless microphones connected to the public address system must be available for use by referees.
Provision shall be made for a duplicating system for information related to the competition.
Lighting of minimum 1500 lux up to 1800 lux shall be directed on to the competition areas from the top, in such a way that no shadows are caused and not from the sides or from an oblique angle. It must not handicap the activities the competitors, officials and spectators.
• Each competition area (Tatami) for ju-jitsu sports shall be 12m X 12m (standard area) and shall be covered by AJJBWF approved tatamis, generally green with red safety area, or yellow with blue safety area.
• The competition area shall be divided into: The Contest Area (8m X 8m) and the surrounding Safety Area of 2m width. The distance between two competition areas must be 2m min.
• A Area for competitions (belt wrestling) – a plane horizontal surface on which the special carpet of maximal sizes of 13 x 13 m is being placed. It represents floor-mats of polymeric materials, covered with a lid with marking the zones of a fight. The mats are being stacked without gaps and should have necessary elasticity for ensuring safety of the sportsmen in the course of a fight. The lid should not be slippery and rough.
• The working area and a safety area are marked on the carpet. The working area represents a circle with diameter from 6 to 9 m and is being placed in the centre of a court for competitions. The strip dividing these two areas is called a dangerous area and is a part of a working area. The dangerous area has a contrast colour, its width is approximately equal to 1m. The area behind a dangerous area is called a safety area, its width should be at least 1,5 m.
• Dark blue and green tapes with a size of approximately 50 × 10 sm serve for designation of the places where the participants should begin and terminate the fight. The tapes are being pasted in parallel to the side lines of a court for competitions in the central part of a working area at a distance of 4 m from each other. The dark blue tape should be to the right of the Judge, green - at the left.
• If two or more carpets are places on a court for competitions, the width of the general safety area between them should be at least 3 m.
• Around the court for competitions there should be a free zone of at least 2 m. Seats for spectators should be equipped not less than in three meters from a court for competitions.
• It must also be equipped with the following:
a. One or more electronic scoreboard having LCDs for display around the two sides of mat as well as on some prominent place.
b. Clocks, gongs, flags in accordance with the competition rules.
c. Tables and chair for at least 6 officials and chairs for the judges as per the technical regulations.
• In addition, there shall be a central table for the Jury (in charge of administration and discipline) and the other appointed representatives. This table shall be equipped with a microphone for central announcement.
30. Officials
AJJBWF Officials shall be those persons appointed by the AJJBWF B.D and who have to carry out functions connected with the championships on behalf of the AJJBWF.
AJJBWF officials shall have special status and their identity cards shall be marked correspondingly. These identity cards authorize the officials to enter any area, which is in any way connected with the event.
31.Referees:
The referees to officiate for the Asian Championships will be appointed by the AJJBWF head office following recommendations (Continental referee list) made by the AJJBWF Referee Committee at least two months prior to the date of the championships. The referees selected by the AJJBWF to participate in all Asian events shall arrive in the hosting country 1 to 2 days in advance of the competitions depending on where they reside and leave one day after. They shall wear the costume fixed by the AJJBWF. All National Federations participating are obliged to pay the travel expense of their referees unless they have been in the list of selected referees.
The return air tickets (economy class) for the designated/nominated referees (minimum 20 numbers) shall be paid by the organizing country or Federation unless a special agreement is made with AJJBWF management in this regard through the head office of AJJBWF. An official referee course (Continental Referee Level) with examinations should be held before the Asian Championships according to the AJJBWF Referee Rules. National Federations which pay the expenses for their referees to participate in that referee course are not paying the corresponding fee per referee. The referees must control the competitors whether they comply with the JJIF & IBWA Referee Rules. They shall ensure that there are no spectator, coach, photographer and other unauthorized persons in a position to influence or handicap the competitors. Prior to the competition the referees and judges should familiarize themselves with the sound of the gong or other signal, control the proper condition of the competition area and the functioning of the scoreboard, and make sure that the judges’ chairs are in correct position. The referees preferably shall not be members of the same National Federations as the competitors at whose contest they are officiating and should not hold any official function, i.e. international or continental board member, coach or manager. Referee dressing, behavior and actions on the competition area, are described in the JJIF & IBWA Referee Rules.
32.Technical Officials, i.e. the timekeepers, list writers and recorders as well as other technical assistants must be of a minimum of 21 years of age, have a minimum of three years' experience as national referees and a good knowledge of the Refereeing Rules of each sports respectively. The Organizing Committee must ensure that they have been thoroughly trained prior to officiating. There shall be a minimum of two timekeepers; one to register the real contest time and one to specialize in "osaekomi". If possible there should be a third person to supervise the two timekeepers to avoid any errors due to mistakes or forgetfulness. For complete details see Referee Rules.
33. Control Assistants. They are checking the identity of the contestants, getting ready for the next contest, checking that the first contestant called is wearing a red belt and red protection and the second contestant called a blue belt and blue protection in case of JJ event also checking the back identification of the fighters. Whereas, for BW events, green & blue protection will be applicable or as per rules of IBWA.
34. Medical Personnel: The Organizing National Federation shall provide sufficient medical treatment during the competitions (one doctor per competition area). In addition to this an ambulance should be on stand-by for transporting injured competitors to a hospital. Arrangements must be made with a nearby hospital for emergency treatment. All National Federations shall have a doctor who is accredited to their delegation. If they do not have their own doctor, it may request that a doctor from another delegation be also accredited to its delegation. If neither of these alternatives is available, a national federation must accept the doctor provided by the Organizing National Federation as their "accredited delegation doctor".
Official of national Federation:
The organizing committee shall make available to each participating national federation a free, specially marked spectator seat for the president or representative and,if there is General Assembly held in conjunction with the event, a second such seat for another official person. Identity cards entitling their holders to enter the competition hall shall be given to each participating national federation/Association in accordance with their participating strength.
All national Federations must have a doctor or physio therapists who is accredited with their team. If they do not have their own doctor, they may request doctor from another team to be also accredited to their team. If neither of these two alternatives are available, they must accept the organizing doctor as their accredited team doctor. The heads of delegations, team managers, coaches, doctors and masseurs or physio therapists will be eligible to be recognized as officials.
35. Ceremonies and Awards
Official Ceremonies are very important part of any Championship. Apart of the good image of Ju-Jitsu & belt wrestling, ceremonies are showing the perfect programming and order of the concerned sports. Ceremonies are confirming the high level of ethics of the sport and the mutual respect between Athletes, Coaches, Referees and Officials of AJJBWF.
36. Seating of AJJBWF Officials: AJJBWF Officials shall be seated in the designated Officials area where the opening and closing ceremonies and medal’s presentation take place. Officials shall be seated in two or three rows as follows:
First row: AJJBWF President. Right to the AJJBWF President shall be seated in series, local Government Representatives, Representatives of Olympic Committee and AJJBWF Vice Presidents.
Left to the AJJBWF President shall be seated in series, Representatives of OCA, President of Organizing National Federation, AJJBWF Honorary Presidents, AJJBWF General Secretary and Treasurer.
Second row: Presidents of Regional Unions, Sport Director, Referee Director and all Chairmen of AJJBWF Committees.
Third row: Local VIP guests, sponsor’s representatives, spouses of AJJBWF Officials.
Refreshments, coffee, tea etc. shall be provided to these VIPs at the competition venue.
37. Opening Ceremony: All Championships shall start with an Opening Ceremony. After the announcement of the opening ceremony and the cultural or sports’ animation session, the delegations (competitors and coaches) in training suits will march-in preceded by a placard bearing the name of their country, in full or abbreviated and their national flag (flags and board bearers shall be provided by the Organizer).The sign holders leading the delegations shall stand still in vertical rows facing the designated Officials area. The delegations are entering in alphabetical order, accompanied by music. The organizing country shall enter last followed by referees and technical officials. When all the delegations are present, the flags of the host country and of the AJJBWF shall be raised, followed by the playing of the host country’s national anthem. During the flags rising and the playing of national anthem of the host country, all the Officials shall rise. These flags shall remain raised for the all duration of the event.
The President of the host country National Federation shall give a welcome speech, followed by that of the AJJBWF President who shall declare the opening of the event or delegate this honor to the highest authority present. High profile officials such as the OCA President, DG OCA, the President of the organizing country or Minister of Sports may also give official speeches.
The declaration of the opening of the event shall be done according to the formula:
"On behalf of Asian Ju-Jitsu & Belt Wrestling Federation I declare the opening of (name of event).
A presentation of the officials of the AJJBWF, and other officials and referees will be done.
March out of the delegations.
The time allocated for this ceremony is 30-45 minutes including the cultural and sports' manifestations.
Immediately after all delegations have been march-out, the competition area must be thorough cleaned to protect the health of the competitors.
38. Prize Giving Ceremony: The awarding of prizes shall be carried out immediately after the conclusion of the last final of the day. Athletes dressed in their ju-jitsu gi in case of JJ event or in BW uniform for BW event shall be placed behind the podium according to the following order (2, 1, 3, 4). Each competitor having won a medal must be present at the ceremony and receive the medal personally, if possible. Any competitor who is absent from the awards ceremony without a good cause will forfeit his/her medal. It is strictly prohibited for athletes while on the podium to hold national flags. Any demonstration with religious, political, personal or commercial connotation is prohibited as well as to bear a cap or any similar covers on the head. Officials who will present the medals shall be in a row facing their respective recipient. Officials chosen to give the award should be properly dressed.
The speaker of the ceremony must clearly announce the names, nationality and rank of the recipients as well as the capacity of the Officials presenting the medals. It is highly recommended that giant screens be used for the written announcement of medal recipients. At the announcement of the medal to be presented, the athlete should step up the podium, in the designated place. The Official shall advance at the same time as the hostess carrying the medals. The Official shall place the medal around the neck of the athlete. This shall be done for the entire medal recipients (Gold 1st), (Silver 2nd), (Bronze 3rd), (Bronze 4th). All the awards shall be given after the gold medal is presented. Diplomas for the other competitors will be given to the respective chiefs of delegation and not to the athletes. The Medal should carry the date of the competition and the name of the championship.
Flags shall be raised at the same time but with a slight difference of level between themselves (1st one on the top, 2nd one lower than the 3rd & 4th one lower than the others). When the national anthem (shortened version) of the winner's country is played, the Officials and athletes should turn toward the flags for salute.
Athletes' entry and leaving shall be accompanied by music. The awards must be presented in the following order: Gold – Silver – Bronze+Bronze.
The honor of the medal presentation belongs to the AJJBWF President who can delegate this honor to high profile personalities.
39. Closing Ceremony: It shall take place after the presentation of the last medals of the last competition day with a parade of all participating delegations following the opening ceremony protocol. Before the announcement of the closure, the flags of the organizing country and of the AJJBWF shall be lowered accompanied by music (not anthem).
The President of National Federation hosting the event shall present the AJJBWF flag to the AJJBWF President who shall solemnly present it to the representative of the country, which will host the next event.
40. Medals, Diplomas and other Awards:
The Organizer should present each participant with a diploma certifying participation.
The Organizing National Federation must provide medals and diplomas for each weight category and for each duo category as follows:
1st place: one Gold medal and a diploma
2nd place: one Silver medal and a diploma
3rd place: one Bronze medal and a diploma
4th places: one Bronze medal and a diploma
Participating diploma or certificate for all other participants
Note: The diplomas or Certificates of the other participants may be given to the team leader by the representative of the organizing committee. The Organizer must provide three (3) cups of different size for the 1st -2nd and 3rd country (according to the medals wined).
The Organizer must provide also one (1) plaque for the best athlete (ethics, fair-play), proposed by the referees among participants and one (1) plaque for the best coach, elected by the coaches.
41. Recommendations about requirements of the press:
The press gallery, which must be inaccessible to any person without a press badge, preferably situated in the center of the competition venue, in the middle between the competition areas, shall provide enough seats (50-100) equipped with shelves and wall-sockets. The press area in front could be used by TV and broadcasting, and the area in the rear being reserved for the writing press, could use the area in front. This area must be secured. Its entrance is to be controlled by an official of the organizer. In front of the press gallery, inside the competition area should be an official zone for interviews and presentations of Medalists and VIPs. A working room with tables, chairs, wall-sockets shall be provided near the press gallery. Within this room the telecommunication unit shall be installed (under the auspices of the National Telecommunication Service of the organizing country).The basic structure of this unit shall consist of four telephone booths (either for cards, or for coins), three facsimile sets, and three computers with printers (at least) having internet access. The Organizing Committee shall bear the costs for this telecommunication unit (installation). The journalists shall pay for their private lines and, of course, for their communications. Efficient and immediate result service shall be instituted; messengers to the press gallery will distribute the results of the competition. In order to assure an orderly distribution and use of the results they will be made available after each round in each weight category. At the end of the Championships, a complete survey of results shall be distributed to the journalists. The photographers (for better identification they should be provided with a "special jacket") shall be placed as close as possible to the mat, on the same side as the TV cameras in order not to have the latter embarrassed by flashes. Between 10-20 places shall be provided for photographers (depending on the organizing country), without obstructions within their field of vision (no referees tables in front of them, no annoying passages). The minimum lighting for the mats shall be 1500 lux; however, 1800 lux would be better. The Organizing Committee shall be responsible for making such facilities available. The press service of Championships shall be provided by a Press Officer to be designated by the Organizing Committee. It is recommended that the Press Officer be a journalist. In this case he cannot work for his newspaper. A representative of the International Sport Press Association and the AJJBWF Media Director will maintain liaison with the Organizers and the press officer in case of problems concerning professional duties and will assist the press officer in performing his duties, responsibilities and assignment.
42. Banquets and Gala Dinner:
During Gala dinner, official diners and banquets, the National Federation President of the organizing country shall be placed to the left of the AJJBWF President. The OCA representative (or Olympic Committee representative) shall be seated to the right of the AJJBWF President. Spouses shall occupy every other seat from these three personalities. As much as possible, guests not in the official table shall be seated according to their status. Gala dinner will be start with the awarding of the cups for the best countries, the best athlete and the best coach. Toasts and speeches shall be given at the moment of dessert. The official dress code shall be observed during these ceremonies.
43. Situations not covered by the these rules
Any situation which is not covered by the present AJJBWF Organization & Sporting Code or by the other relevant Rules and Regulations, it shall be dealt with, and a decision made by Board of Directors.
44. Application to hold championships
Any National Federation which is a proper member of the AJJBWF may apply to hold Championships. The application must be submitted in writing to the AJJBWF’s head office at least six months before the preceding General Assembly held every year before the Event and must contain the following.
a. Name of event.
b. Age group.
c. Place and date of the Asian Championships ( Number of days of competition and extra days).
d. Assurances of:
1. Strict adherence to the AJJBWF Statutes, Finance rules, Organizing & Sporting codes, Competition and Referee Rules.
2. Unimpeded entry into the country and participation in the Asian Championships for the AJJBWF member countries/Federations.
3. Consent of the National Olympic Committee or Higher Sports Authority to the holding of the Asian Championships or other event under the décor of AJJBWF.
4. Information about the competition site, accommodation and facilities
5. A guarantee (letter of Intent) from a TV station or company that is willing to provide international signals according to the international standard free of charge to the AJJBWF
6. Information about financial guarantees for the Asian Championships
7.Overall programme for the organization and holding the championship. The programme must be submitted to the headoffice of AJJBWF within three months after having accepted the organization of the Asian Championship. Which must include overall timetable including all activities necessary; financial plan; organizational plan(invitation letter + general informations concerning organization).
.Should the Championships/event be cancelled by the Organizing National Federation, a penalty of 5,000.00 US$ be imposed by AJJBWF The AJJBWF Treasurer shall prepare a Contract for the assignment, preparation and carrying out of the World Championships which should be signed between the AJJBWF President and the President of the Organizing National Federation or CEO of Event Management Company whatever is the case..
The Organizing National Federation shall supply International Signals, which are produced by the Producer (the company, which produces the broadcasting signal) or Host Broadcaster (the company, which has purchased from the AJJBWF or the AJJBWF contracted agent, the right to televise the broadcasting in the host country), consisting of pictures and sounds free of charge to the AJJBWF or its contracted agent. The quality of the signal must be an international signal consisting of pictures and sounds according to International TV standards from multi- camera coverage.
If the Producer who wishes to be Host Broadcaster desires to broadcast the program of the Championships as a host broadcaster within the organizing country, the AJJBWF or the AJJBWF contracted agent should provide special considerations to the Organizing National Federation and the Producer.
45. PRESS STATEMENTS
Organizers are strongly encouraged to arrange for press coverage of the championship. All statements or communications with the press or any broadcasting agencies will have to be made through an appointed spokesperson of the AJJBWF or Director Media of AJJBWF.
46. AMENDMENTS OR MODIFICATION
All affiliates of the AJJBWF are obligated to abide by this organization code. Any deviations, amendments, or modification in practice to this code will have to be approved by the management of the AJJBWF.